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Write a good/better/best HVAC replacement quote

HVACWriting quotes

The problem

Replacement quotes take time to write clearly, and homeowners struggle to compare options without a plain explanation.

Steps

1. Collect your equipment options, prices, warranty terms and what's included for each tier.
2. Paste them into the prompt with the home details from your visit.
3. Check every number against your price sheet before sending.
4. Paste the result into your quoting software or a PDF template.

Copy-paste prompt

Replace everything in [BRACKETS]. Works in ChatGPT, Claude or Gemini.

Act as the office manager of an HVAC company. Turn my notes into a clear good/better/best replacement quote for a homeowner.
Home: [SQ FT, AGE OF SYSTEM, ISSUES FOUND]
Option 1 (good): [EQUIPMENT, PRICE, WARRANTY, INCLUDED]
Option 2 (better): [...]
Option 3 (best): [...]
Write: a 3-sentence summary of what we found, a comparison table (efficiency, comfort, warranty, price), who each option suits, and next steps to book. Use only the numbers I gave you. Plain English, no jargon without a short explanation.

Recommended tools

• Jobber (affiliate link — TODO)
• Housecall Pro (affiliate link — TODO)
• ChatGPT
• Claude

Time saved

Cuts drafting time and gives the customer a clearer, more professional quote.

Always review AI output before sending. Don't paste customers' private information into AI tools unless your tool's privacy settings allow it.

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